GES Biometric Device to Track Teachers’ attendance beginning Next Year

The Ghana Education Service (GES) plans to roll out a new stratagem to curb teachers’ punctuality and absenteeism by introducing a biometric device next year. The GES biometric device will also help to check effective effort being made by teachers.

The report gathered from orientation meeting about the biometric Clock-in system details that, the system will be managed by seven (7) primary administrators namely; RCD, Deputy director, Internal Auditor, HR, MIS, Statistician, and Finance Officer.

This system is expected to commence fully within the first week in January 2023. This system will be linked to Controller and Accountant General’s Department (CAGD). Staff are expected to clock-in 4 times daily. That is, 6am to 8am – Clock-In, 12:30pm – Clock out, 1:30pm – Clock-in and 5pm- Clock out.

If for any reason a teacher couldn’t Clock in during the 2nd and 3rd time, teachers will be trained on how to Clock in with their phones. The system will cater for overtime which starts at 6pm each day. Before overtime allowance will reflect on your payslip, it has to be approved by your HoD/HoU.

If a teacher is working in the office after 6pm, he or she does not need to Clock out and Clock in again; Clock out after you’re done with your work.

Night security will Clock 4 times, that is, 6pm-Clock-In, 12:30am, 1:30am and 6am-Clock out. Provisions for three (3) months maternity leave and ten (10) working days paternity leave have been made. Casual workers who are not paid by GoG (cleaners and labourers) will Clock-In from 6am to 8am.

Cleaners and labourers who are paid by GoG will Clock-In at 6am and Clock out at 12:30pm.

Departments like environmental health and social welfare will Clock-In once in a week. This is due to their field work. They will Clock-In with their phones during field work. A unique USSD code will be used to Clock-In so any type of phone can be used.

In terms of workshop, seek permission from RCD, Deputy director or HR to notify the system before you leave.

If you apply for leave, HR will notify the system when your leave begins and when you are to resume from leave.

Breastfeeding mothers will Clock-In at 9am and Clock out at 3:30pm.

If you are going out officially as a driver and do not know when you’ll return, kindly seek permission from any of the 7 primary administrators.

Each staff will produce a monthly report from next year onwards.

The device will work 24/7. Either there’s power or no power. You’ll be paid according to your punctuality at work. It’s pay as you go. If You’re engaged by any officer for his or her personal reasons, it is not considered as overtime. There will be another training session for all staffs.



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