How to Send Electronically Prepared Lesson Plan to Your Head teacher via Email

Lesson plan preparation became a dubiety amongst teachers until management of the Ghana Education Service (GES) cleared the air recently.

In today’s digital age, the traditional methods of lesson plan submission have evolved, with teachers embracing technology to enhance efficiency and communication. One such method is submitting electronically prepared lesson plans through email, just like instructed by management of the GES. This streamlined approach not only saves time but also promotes a more organized and paperless educational environment. Here’s a step-by-step guide to help teachers navigate this process seamlessly.

1. Create a Digital Lesson Plan:

Begin by crafting your lesson plan using a word processing software like Microsoft Word or Google Docs. Ensure that your document is well-structured, containing essential elements such as content standards, resources, core competencies, and assessments.

2. Save in a Compatible Format:

Save your lesson plan in a widely accepted format such as PDF or a common word processing format. This ensures compatibility with various devices and minimizes the risk of formatting issues when opened by the recipient.

3. Compose a Professional Email:

When sending your lesson plan via email, compose a clear and concise message to the headteacher. Include a brief introduction, specify the purpose of the email, and express gratitude for their time and consideration.

ALSO READ: GES orders headteachers to accept both handwritten and electronically prepared lesson notes

4. Attach the Lesson Plan:

Attach the electronic lesson plan file to your email. Most email platforms have a straightforward attachment feature, allowing you to include the document seamlessly. Double-check to ensure you’ve attached the correct file.

5. Use a Descriptive Subject Line:

Craft a subject line that clearly indicates the nature of the email, such as “Lesson Plan Submission: [Your Name].” This helps the headteacher quickly identify and categorize your email.

6. Provide Additional Context (if necessary):

If your lesson plan requires additional context or explanation, include a brief summary within the body of the email. This ensures that the headteacher understands the key points without having to delve into the attached document immediately.

7. Request Confirmation or Feedback:

Close your email by politely requesting confirmation of receipt or feedback. This promotes a two-way communication channel and allows you to address any potential concerns or queries promptly.

8. Respect Deadlines:

Adhere to any submission deadlines provided by the headteacher. Timely submissions contribute to a well-organized educational system and demonstrate professionalism on your part.

9. Follow Up if Necessary:

If you don’t receive confirmation within a reasonable timeframe, consider sending a polite follow-up email. This ensures that your lesson plan hasn’t been overlooked, and any concerns can be addressed promptly.


In conclusion, submitting electronically prepared lesson plans through email is a modern and efficient approach that benefits both teachers and head teachers. By following these steps, teachers can contribute to a more streamlined and eco-friendly educational system while fostering effective communication with school leadership.

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Teacher, Blogger, Comic writer, riveting stories concerning the Ghanaian citizenry and the world at large.

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